Pre-primary, primary and compulsory secondary education: preregistration and enrolment

What do you need to know?

It is the application for schooling for students between 3 and 16 years of age in public, private and chartered schools with the following levels of education:

  • Pre-primary education (P3, P4 and P5)
  • Primary Education (years 1 to 6)
  • Compulsory Secondary Education (ESO) (years 1 to 4)

VERY IMPORTANT:

Please remember that if a school has more applications than places available, priority criteria are used to accept applications. There is a points system associated with the criteria which is used to make a draw to decide who is awarded the places.

 

If you do not get a place at any of the schools applied for, please remember that there are a large number of private schools where children can be enrolled.

 

It is an essential formality for access to compulsory education in public schooling for students between 6 and 16 years of age in Catalonia.

These levels of education can be studied in three different types of schools which make up the Spanish school system: state, private and chartered (private schools paid for with public funds):

 

  • Enrolment is free of charge for state schools, which are wholly financed by the Government.
  • Private schools are financed privately.
  • Finally, chartered schools are private schools which receive funding from the Government. Enrolment is also free of charge for chartered schools, although there may be fees and voluntary costs for extracurricular activities.
  • Guides are available on the Barcelona Education Consortium Internet portal in several languages (Catalan, Spanish, English and others), which are updated annually and contain basic information about the preregistration and enrolment process for pre-primary, primary and compulsory secondary education.
  • All publicly funded schools are governed by the same regulations on preregistration and enrolment, whether they are publicly owned or chartered and privately owned.
  • Only one application may be submitted per child. However, you may indicate, in order of preference, requests for admission to several schools (a maximum of 10) on the same application form. If more than one application is submitted, all priority rights (and the relevant points) will be lost.
  • It is advisable to show, in order of preference, the maximum number of desirable schools as this increases the chances of obtaining a place in one of the schools chosen.
  • You should be aware that the schools organise open days so that families can visit them and get to know them better.

Who does it apply to?

It is for children between 3 and 16 years of age.

What requirements must be met?

In the case of registering for pre-primary education (P3, P4 and P5)

  • Children who have their third birthday during the registration year can be enrolled in the first year of pre-primary education.

 

In the case of registering for primary education (years 1 to 6)

  • Students who have their sixth birthday during the registration year can be enrolled in the first year of primary education.  Also, students of an age different from that which is appropriate for studying this educational level, because they come from the last year of pre-primary education.

 

In the case of registering for compulsory secondary education (ESO) (years 1 to 4)

  • Students who have their 12th birthday during the registration year can be enrolled in the first year of compulsory secondary education. Also, students of a different age to that which is academically appropriate may start this stage of education.

What do you need to do?

COVID-19 ALERT: Due to the COVID-19 health crisis, online processing is currently prioritised over in-person processing.

 

Under exceptional circumstances, families that do not have the means to carry out an online procedure may submit their application to their first-choice centre in person by arranging an appointment. 

What steps must you follow?

ONLINE

STEP 1: Fill in the application form and submit the documentation
  • Fill in the form you will find on the Generalitat de Catalunya website.
  • Once the form has been completed, check the information and then click on the “Send” button. The data will be sent automatically, creating a digital acknowledgement in PDF format, which you should save on your device.  
  • Scan or take a photo with your mobile phone of the general or specific documents that you need, according to the criteria indicated on the form. 
  • Before continuing, check and prepare the documents that are required for completing preregistration. 

 

STEP 2: Submit the documents required to complete preregistration
  • Send an email containing the preregistration acknowledgement and all of the other documents in digital format (photographs or scanned files) to your first-choice education centre's email address. 
  • Make sure that this is the centre's official email address and that you receive confirmation of receipt. 
  • The period for submission of applications and publication of the list of preregistration applications varies, depending on the year, but is usually between March and May.
  • Preregistration applications that arrive after the deadline will lose all their points and preference rights and may be excluded from the normal enrolment process. 
  • The schools will take charge of analysing the applications and looking after all the documentation submitted. If applications exceed available places at a school, the priority criteria will be used to allot places. In the event of a tie, additional criteria will be assessed according to the scale.

 

STEP 3: Check whether the child has been admitted

Once the preregistration period has ended, you need to check the lists to see if the student has been admitted.

The lists can be checked by various means:

STEP 4: If the child has been admitted, enrolment is completed

In the event that the child has been admitted, you need to complete enrolment at the relevant school within the time limit set.

If you do not complete enrolment within the time limit set, you will be deemed to have relinquished the place.

Apart from the documents provided when you submitted the preregistration application, the schools may also request the following when you come to enrol:

  • A photocopy of the student's vaccination card showing the doses of vaccine received and their dates. If you do not have a vaccinations card, you need to submit an official medical certificate or the student’s health card showing the doses of vaccine received and the relevant dates. If the child has not been vaccinated on a doctor’s advice, or for other reasons, an official medical certificate justifying this must be submitted.
  • If appropriate, if it was not possible to submit it with the preregistration application, the renewed DNI with the new address.
  • Documentation attesting to any access requirements.

In the event that you are not able to gain a place at any of the schools requested, please remember that there are a large number of private schools in Barcelona where you can enrol.

 

IN PERSON

STEP 1: Fill in the preregistration application form

You need to fill in the application and preregistration form. There are two ways to get this document:

  • In person:
    • At the schools.
    • At the Barcelona Education Consortium's Registration Help and Information Office.
    • At Barcelona City Council citizens information offices (OAC).

 

 

 

The information and the application form are only available in Catalan and Spanish.

Please remember that you can put your telephone number on the form to receive status notifications for the application.

It is important that, in the application itself, you indicate, in order of preference, requests for admission to several schools so that there are more options in the event that your first choice is not given to you.

Before starting the application, find out about and prepare the documentation that will be requested to formalise preregistration.

 

STEP 2: Submit the original application form and the documentation
  • You should submit the documentation and preregistration application form to your first-choice school. In order to submit the application form and the necessary documents in person, you need an appointment, obtained by contacting the centre by phone or email. 

 

  • The schools will take charge of analysing the applications and looking after all the documentation submitted. If applications exceed available places at a school, the priority criteria will be used to allot places. In the event of a tie, additional criteria will be assessed according to the scale.

 

  • The period for submission of applications and publication of the list of preregistration applications varies, depending on the year, but is usually between April and May.

 

 

STEP 3: Check whether the student has been admitted

Once the preregistration period has ended, you need to check the lists to see if the student has been admitted.

 

The lists can be checked by various means:

  • Online:
    • You can check the current status of your preregistration via the Generalitat de Catalunya's web portal. 

 

 

  • Via a text message:
    • If you gave a mobile phone number for receiving text messages, you will receive an informative message with the preregistration code, the points awarded and the random number assigned for the draw.

 

STEP 3: If the student has been admitted, enrolment will be formalised

In the event that the child has been admitted, you need to complete enrolment at the relevant school within the time limit set.

If you do not complete enrolment within the time limit set, you will be deemed to have relinquished the place.

Apart from the documents provided when you submitted the preregistration application, the schools may also request the following when you come to enrol:

  • A photocopy of the student's vaccination card showing the doses of vaccine received and their dates. If you do not have a vaccinations card, you need to submit an official medical certificate or the student’s health card showing the doses of vaccine received and the relevant dates. If the child has not been vaccinated on a doctor’s advice, or for other reasons, an official medical certificate justifying this must be submitted.
  • If appropriate, if it was not possible to submit it with the preregistration application, the renewed DNI with the new address.
  • Documentation attesting to any access requirements.

In the event that you are not able to gain a place at any of the schools requested, please remember that there are a large number of private schools in Barcelona where you can enrol.

Who can submit the application?

The application should be submitted by the child’s parents or guardians in person or by a representative. In the event that the application is made by a third person, authorisation must be submitted, signed by the child’s parents or guardians.

What documentation must be attached to the application?

General documentation:

  • Preregistration application form.
  • Original and photocopy of the identity document of the person making the application (parents, guardians or de facto guardians).
  • In the case of foreign nationals: resident’s card showing the identity number for foreign nationals (NIE).
  • If you do not have a resident’s card, you can provide your passport or, in the case of a foreign national from a European Union country, the identity document from your country of origin.
  • In the case of Spanish nationals: Spanish national identity document (DNI).
  • Individual healthcare card (TSI) for the student. If you do not have this card when preregistering, you need to provide it when enrolling.
  • Original and photocopy of the family book, birth certificate or other documents relating to parentage, where the child’s name and date of birth and their relationship to the parents or guardians can be verified.
  • If the child is adopted or fostered, the documentation relating to the adoption or the ruling on fostering must be provided.
  • The identification or parentage details for foreign students may, extraordinarily, be attested with identity documents, family book from the country of origin or such alternative documents as the person may provide, translated, if necessary. The school board will assess it and record the decision made in writing.
  • It there are more applications than places at a school, the following priority criteria are given points for assigning places. In the event of a tie, additional criteria will be assessed (the associated points may vary).

 

Documentation attesting to any priority criteria:

  • Where there are brothers or sisters at the school or parents or legal guardians working there (40 points):
    • Documentary justification is not needed as the school checks this itself.
  • In the case of proving proximity:
    • Points are only given to the following:
      • Proximity to the family home (30 points if it is in the catchment area or 10 points if it is within the municipality but outside the catchment area).
        • The address on the identity document (DNI or NIE) of the applicant is considered to be an address indicating proximity to the school.
        • Where the usual residence given does not match that on the identity document, or where dealing with foreign nationals without a resident’s card, the Barcelona Municipal Education Institute will check the registered address for the student’s family unit on its own initiative, using the Barcelona City Council register of residents.
      • Proximity to place of work (20 points):
        • Photocopy of the employment contract or a certificate from the company.
        • In the case of self-employed individuals whose address is where they work, the address recorded at the Tax Office will be used and a copy of the registration, change of details and deregistration form for the taxpayers’ register (forms 036 and 037) will provide evidence of that.
  • Where family income is chosen for points (10 points):
    • Up-to-date certificate issued by the Ministry of Employment, Social Affairs and Families attesting to being in receipt of the minimum insertion income benefit.
  • Where the student, parents, guardians or brothers or sisters are disabled (10 points):
    • Original and photocopy of the disability certificate showing a disability of 33% or more (in Catalan or Spanish).
    • Documents proving you are the beneficiary of a Social Security pension, acknowledging a pension for total, absolute or serious permanent disability or attesting to passive categories that have been awarded a retirement or old-age pension due to permanent incapacity or unfitness for work. 

 

Documentation attesting to any complementary criteria:

  • Where evidence is provided of a large family or single-parent status (15 points):
    • Original and photocopy of the current large or single-parent family card.
  • Where the student has a chronic illness affecting their digestive, endocrine or metabolic system, including coeliacs (10 points):
    • You need to submit one of the following documents, specifying the illness in question:
      • Medical report issued by a public healthcare system doctor.
      • Official medical certificate with a signature authenticated by the College of Physicians in the relevant district.

What does the application cost?

The process is FREE OF CHARGE.

Want to know more?

Which body is responsible for the formality?

In Barcelona: the Barcelona Education Consortium (body formed by Barcelona City Council and the Generalitat de Catalunya) and the Barcelona City Council Municipal Institute of Education.

Elsewhere: Catalan Ministry of Education (Generalitat de Catalunya-Government of Catalonia).

Where can I find more information?

You can use the link to the official Barcelona Education Consortium website (only available in Catalan, but it does have Google Translate which means that the portal can be viewed in many languages).

IMPORTANT NOTICE

The procedures tend to change frequently. Therefore, only what is provided by the regulations in force at the time of carrying out the procedure in question is applicable.